Event Photo Consent Notice Generator
Taking photos at a company event? GDPR requires you to tell people first. Fill in the fields, print the A4 notice for the venue entrance, and copy the invite-email version. Free, runs in your browser, nothing is uploaded or stored.
Planning the photos themselves? Read the GDPR guide to company event photos or estimate storage with the event photo storage calculator.
Internal event photography usually rests on legitimate interest; pick consent if photos will be used for marketing. Not legal advice: have your DPO check the result.
PHOTOGRAPHY NOTICE: [EVENT NAME] Photos will be taken at this event. [organisation] collects photographs taken at [event name] for internal communications (intranet, newsletter, event recap). They will not be published outside the organisation. Our lawful basis is legitimate interest (Article 6(1)(f)): documenting and communicating our own event. You can object at any time, and we will remove your photos without any disadvantage to you. WHAT WE DO WITH THE PHOTOS - Stored securely and deleted after 12 months. - Access is limited to the people who need it for the purpose above. - Photos are not sold or shared with third parties beyond the processors that host them. YOUR RIGHTS Under the EU General Data Protection Regulation (GDPR) you can ask to see, correct, or delete photos of yourself, and you can object to their use. Prefer not to be photographed at all? Tell the photographer or any organiser, and they will make sure you are left out of the frame. Questions or requests: [privacy contact email] You can also complain to your national data protection authority. [organisation] ยท 1 September 2026
Collecting the photos at scale?
Kept gives every attendee a shared camera via one QR code: no app, no accounts, photos land in one place, and one deletion request deletes everything. GDPR practicality is the whole design.
Kept for corporate events